What is eCNB?

eClimateNotebook.com (eCNB) was designed by the Image Permanence Institute (IPI) to help archives, libraries, and museums store, organize, interpret, and share temperature and humidity data. eCNB includes powerful analysis tools that allow cultural institutions to understand and improve the long-term preservation of collections. These features are based on decades of IPI research into accelerated-aging, equilibration rates, and material decay in general. Hardware and software tools based on this research have been put into practice at hundreds of institutions in the US and abroad. Learn more in the site's About page.

What are the benefits of using eCNB?

• User friendly with automated reports and exciting capabilities for preservation management.
• All system upgrades—features and functionality—are automatically available to subscribers.
• One web-based system allows users to easily transition to the next level of data management and analysis.
• Collections, facilities, and administrative users share access to current data from any computer with a web connection.
• Fast and reliable data upload and analysis features saves staff time.
• Compatible with both PC and Mac platforms.
• Free technical support from IPI staff.
• Safe and secure data storage with daily backups.

Why the web?

The web offers many advantages over desktop software. All system upgrades—features and functionality—can be made available to users automatically. No need to wait for or purchase the newest version. Web access to your most accurate and up-to-date data is available to anyone you choose to share it with, at any time or place. The software is compatible with both PC and Mac platforms. Technical support can include instant access to your data and your account to solve any problems you may have. IPI can provide safe and secure data storage with daily backups.

Is eCNB secure?

eClimateNotebook is housed on a physically secured server operated by IPI. The server data is backed up daily. Connections to eClimateNotebook utilize SSL encryption to ensure that data is transferred safely between your computer and the server. IPI makes no claims or guarantees to protect user's data beyond reasonable care. Users should keep backup copies of the data they upload to protect themselves against accidental loss of server data. Users should not put sensitive or confidential information into the names of location datasets on eClimateNotebook. For most users, the kind of content that users are allowed to upload to eClimateNotebook — names of location datasets and the temperature and RH data itself — should not pose security issues for their organizations.

Why do you charge for the higher levels?

PI is a non-profit preservation research lab responsible for procuring all our own funding. We rely on grant funded projects, and the sale of our products, publications and services for financial support. We spent a great deal of time developing the cost structure for eCNB subscriptions, knowing that nearly all of our customers were non-profits with limited budgets. The software is based on several years of IPI research and the development of our Preservation Metrics, most of which was grant-funded. Creating the site required extensive programing, web design, and content development. In order for eClimateNotebook to be available to well over a thousand users in hundreds of institutions we need to maintain and update the site, provide technical support, pay for secure servers for daily system backup, provide customer service and billing, etc. – all of this requires paid professional staff. Even with all these expenses, we still provide free services to over 700 users, most of which are small institutions with limited resources.

What web browsers are supported?

eClimateNotebook supports all modern web browsers, including Microsoft Internet Explorer 10.0+, Mozilla Firefox, Google Chrome, and Opera. Enabling javascript is required for use of the application. Legacy browser support exists for Internet Explorer 7.0 and above. If you are using older browsers, support may vary, please notify us if you are having any issues and we will try to accomodate. Please consider updating your browser to the latest and most secured browsers to fully and safely enjoy the rich, interactive capabilities of eClimateNotebook.

How can I quickly get started?

If you are new to eClimateNotebook, we suggest you Download this PDF to get started and familiarize yourself with the most commonly used features within the application.

What do I need to know about Flash Drives for the PEM2 Loggers?

• Basic Information On Flash Drives
• What Are Some First Steps in Troubleshooting?
• What is CHKDSK?
• How Do I Reformat a Flash Drive?
• What Does This Symbol Mean?
• What Does This Number Mean?
• Download this PDF for more information detailed with screenshots.

Are there any documented manufacturer issues with USB Flash Drives?

Yes, IPI has begun documenting recurring issues with specific brands of flash drives. Download this PDF for more information detailed with screenshots.

How do I format my Flash Drive in Windows 7?

Use this step-by-step guide on formatting a flash drive in Windows 7. Download this PDF for more information detailed with screenshots.

How do I run a CHDSK/Error-Checking Tool on my Flash Drive?

The Error-Checking tool is used to scan a drive for errors and, if possible, correct or delete corrupted file bits. The command file (text line commands) version of the tool is called CHKDSK, but there is also a graphical version of it in Windows. Download this PDF for more information detailed with screenshots.

How do I upload data from a PEM2?

1. Insert flash drive into PEM2 data logger
2. Wait for flashing hourglass symbol to clear
3. Remove flash drive, insert into computer
4. In eClimateNotebook, click on Data Manager
5. Under “Upload Data” click on “Upload” button
6. Click on the drop-down menu next to “Save in:” and select the flash drive (this will usually be labeled as “Removable Disk” or it may use the product name such as “Cruzer Micro”)
7. Click on the data file you would like to upload. If you would like to select multiple files to upload at once, click on the first file, hold down the CTRL key (or command key on Mac) and click on the additional files you’d like to upload. Once the files are selected, click on the “Save” button
8. The next screen will be an Upload Confirmation screen.
9. You can change the Location Name of the dataset for easier reference by typing in the field under “Location Dataset Name”
10. Click on OK to complete the upload. Download this PDF for more information detailed with screenshots

How do I upload data from Climate Notebook desktop software?

Notebooks in Climate Notebook® are made up of 3 files: [filename].nbk, [filename].CDX, and [filename].DBF. The actual data that would need to be uploaded to eClimateNotebook® is contained in the .DBF file.

1. The location of these files was determined during installation of Climate Notebook.
2. The default location is generally in the “Documents” or “My Documents” folder, but they may be stored on a shared network drive. These are generic examples of where to access the files:
   • Windows XP – Double - click on “My Documents” on your desktop (or click on Start > My Documents ) and open My Notebooks
   • Windows Vista, Windows 7 – click on Start > Computer or Start > Documents and open your Climate Notebook data location
3. The easiest way to locate these files is to conduct a file search for *.nbk files.
4. In eClimateNotebook, click on Data Manager
5. Under “Upload Data” click on “Upload” button
6. Click on the drop-down menu next to “Save in:” and select the file for your Climate Notebook data files
7. Click on the data file you would like to upload. Once the file is selected, click on the “Save” button
8. The next screen will be an Upload Confirmation screen
   
9. You can change the Location Name of the dataset for easier reference by typing it in the field under “Location Dataset Name.”
10. Click on OK to complete the upload. Download this PDF for more information detailed with screenshots.
    

How do I upload data from other dataloggers?

Beginning with the Basic Level of Subscription, eClimateNotebook supports universal CSV imports from non-IPI data loggers, such as HOBO and Spectrum loggers. The data exported from the software native to these loggers (such as HOBOWare) must be in CSV format, and only contain Temperature and Relative Humidity data.

1. In eClimateNotebook, click on Data Manager
2. Under “Upload Data” click on “Upload” button
3. Click on the drop-down menu next to “Save in:” and select the file location for your newly saved CSV file. Click on the file and then click on “Save”
4. If you have not uploaded a CSV before, a formatting screen will pop up. You will need to help eClimate Notebook associate what data is located in which column; and how that data is formatted
5. Click on the drop-down arrows to define each of the columns and formats, then click on OK
6. The next screen will be an Upload Confirmation screen
7. You can change the Location Name of the dataset for easier reference by typing in the field under “Location Dataset Name”
8. Click on OK to complete the upload
9. If the upload is successful, you’ll be prompted to “Continue to Graphs” to view the data. Download this PDF for more information detailed with screenshots.
   

How do I export data from my HOBO Logger into a format that eClimateNotebook can read?

Beginning with the Basic Level of Subscription, eClimateNotebook supports universal CSV imports from non-IPI data loggers, such as HOBO and Spectrum loggers. The data exported from the software native to these loggers (such as HOBOWare) must be in CSV format, and only contain Temperature and Relative Humidity data.

1. Connect Logger to computer via USB Port (or Serial Port if applicable)
2. Launch HOBOWare Pro
3. Configure the export settings to create eClimateNotebook-compatible CSV files
   • Click on File > Preferences
   • Under the “General” section, click on the twisty (triangle) next to “Export Settings”
     • Export file type should read “Text (.txt or .csv)”
     • Export table data column separator should read “Comma (,)”
     • Date format ­ should read “M D Y”
     • Date separator should read “Slash (/)”
     • Time format should read “12-Hour”
     • Click on “OK”
       
   • If any of these settings are different, the easiest way to get back to the proper settings is to click on the “Restore Defaults” button
     
4. Device > Readout
   
5. Save the HOBO file
6. Plot Setup – defines the data to be used in the dataset, this will affect the export. Make certain only [1] Temp in °F and [2] RH in % are checked, as well as [1] End Of File under Internal Logger Events. Click on “Plot”.
7. HOBOWare will display a graph of the collected dat
8. Click on File > Export Table Data...
9. Select “Export to a single file” then click on Export
10. Click on the dropdown next to “Save in:” to choose the file location to save the file in, confirm that next to “Files of type:” it says “.csv Files.” If it doesn’t, skip to step [ ] to change Preferences. Click on Save
11. Your file is now ready to be imported into eClimateNotebook! Download this PDF for more information detailed with screenshots.
    

 

 

How do I determine how many Location Datasets I need?

We define "Location" as a uniquely named place from which environmental data is being gathered. The "Dataset" refers to all of the data collected from this unique location over time. Generally, the number of loggers actively collecting data will equal the number of Location Datasets. For example, a large storage vault with loggers collecting data in the east, west, north and south sections will equal four Location Datasets. If the logger collecting data is in the same location for several years, all the appended data is part of one Location Dataset. If that logger fails and is replaced by another, it remains the same Location Dataset. However, if that logger is moved to another room or another section of the same room, you have a new Location Dataset.

What kind of data can be uploaded?

• The Free level supports data files from IPI's PEM and the PEM2 dataloggers, as well as database files (.dbf) from IPI’s legacy desktop software, Climate Notebook®.


• Basic and Professional levels add in support data files from Hobo, Spectrum and other loggers formatted as Comma Separated Value (CSV) files.


• When you are ready to upload the data to eClimateNotebook, go to the Data Manager section, Upload Data page, and click the Upload button. Browse to the file(s) on the USB drive or in your computer and select the files you want to upload.

See the Fundamentals section, Loggers tab for information on logger selection and information about IPI's PEM2 datalogger. Although the PEM2 isn't the only logger you can use with eClimateNotebook, it is the one that we recommend. (The original PEM, though still supported by this website, is no longer available to purchase.) The PEM2 is a highly accurate temperature and humidity instrument. Data is transferred from the PEM2 with a USB flash drive. In just a few seconds, the PEM2 copies its data to a text file on the USB drive. You can then transfer the data from the USB drive onto your computer. Please see the PEM2 section for more details.

How are location datasets managed?

First, understand that eCNB automatically links the serial number of the datalogger, the data you upload from it, and the name of the physical location being monitored. These three elements define the "Location Dataset". Whenever you move or replace a logger, that link is broken and must be redefined.

• If a logger collecting data is in the same location for several years, all subsequent data uploads are appended to that Location Dataset.
• If a logger fails and is replaced by another, the Location Dataset maintains the same name, but has to be linked to a new logger.
• If a logger is moved to another room or another section of the same room, you have to assign the logger to a new physical location and create a new Location Dataset.
• Remember that every actively monitored Location Dataset must have a unique name.

How do I archive a location dataset?

You can do this when you are no longer collecting data from the location, or when you move the logger in the space to a new location. Select the Data History page in Data Manager and click on the suitcase icon next to the Location Dataset name you wish to archive. This will end the link between the datalogger and the location. The data file name will be amended, for example from P2_00000 to P2_00000_ECNBARCHIVE. When you upload a data file from the same logger again, it will ask you to create a new Location Dataset. You will have full use of the archived data file but you won’t be able to append new data to it. Note: the archived data set still counts as one of your datasets unless you export it and delete it.

How do I move a logger to a different location?

First archive the Location Dataset associated with the logger you are moving (see above). If the logger is moved to a location that has not been monitored previously, you will need to create a new Location Dataset the first time you upload data from the logger. If the logger is replacing a logger in a location that you have already been monitoring, you will need to select the name of the existing Location Dataset from the drop down list during the upload process. Note that there is an auto-completion function which brings up a data location name as you begin typing, so make sure you select the correct location name.

How do I merge or append location datasets?

Once the logger/dataset/physical location link has been made for an individual Location Dataset, subsequent uploads from the same logger will automatically be appended to any existing data for that Location Dataset. When you replace one logger with another in the same location, be careful to select the correct Location Dataset name from the drop down.

How do I remove unwanted data from my location datasets?

The only way to remove unwanted data is by manipulating the actual data file. The general steps are:

1. Export a copy of the location dataset
2. Delete the dataset from eClimateNotebook
3. Edit the exported data file
4. Upload the edited data file to eClimateNotebook

Download this PDF for more information detailed with screenshots.

How do I change a location dataset name?

Select the Data History page in Data Manager and click on the pencil icon next to the Location Dataset name you wish to change. The link between the logger, the collected data and the physical space remain, but the name that appears on every graph, table, etc. will change to the new entry.

How do I get weather data?

In the Data Manager you will see a Weather Data section with dropdowns. Choose your country, state, location, and timespan (either the past 3 years or all) and click Upload. The weather data will appear in your list of location datasets and automatically update every 15 minutes. The data is provided by the US National Oceanic and atmospheric Administration (NOAA) from 1700 locations in the US.

We designed this feature to save time and encourage you to use outdoor data in your analysis of the preservation quality of the storage environment. Comparisons of indoor and outdoor data will help you understand the influence your local climate has and the functions of your mechanical system.

How do I backup my data?

eClimateNotebook allows the export of location datasets into plain-text PEM2 format files. Go to the Data Manager section, Data History page and choose the Export Location Dataset button for sets which you wish to backup. When exporting data, you will be prompted by your browser as to where on your computer system you wish to save it.

How frequently should I backup my data?

There are no hard and fast rules about backing up your data; however it is generally a good idea to do it before uploading new data in case any irregularities or data logger errors are introduced after the addition of the new data.

What kinds of graphs can I see?

eClimateNotebook allows you to observe your data in many ways. You can overlay graphs of Temperature (T) and Relative Humidity (RH) or view individual graphs of Temperature (T), Relative Humidity (RH), and Dew Point. Because eClimateNotebook includes calculations of IPI's Preservation Metrics®, you can also view graphs of the Mold Risk Factor (MRF), the Preservation Index (PI), the Time Weighted Preservation Index (TWPI), the Dimensional Change (% DC), and the Equilibration Moisture Content (% EMC).

What kinds of statistics can I see?

eClimateNotebook allows you to observe your data as numerical values, listing the minimum, maximum, mean, and median values for each type of data. If you choose to set upper and lower limits for Temperature (T) and Relative Humidity (RH), eClimateNotebook will also calculate the percentage of time spent above, below, and within the target range for each location dataset.

How many people can I email graphs to?

You can email up to 10 people if you separate the multiple email addresses by a comma or semicolon.

Can I set data upload reminders?

You can request dataset upload reminders on the Account Manager page. The Location Dataset Upload Reminder option allows you to choose weekly, semi-weekly, monthly or quarterly reminders. If you want to turn it off, you can selecte "not now" from the dropdown. These reminder emails are sent to the main contact email, which is also listed on the Account Manager page.

Why do T, RH & DP limits persist but the axis scales don’t?

The T, RH & DP limits selected under Graphing Tools persist because limit values directly affect more than one section of the eCNB site. The selected limits can produce different output not only on the Graphs page, but also on the Analysis and Report pages. In order to keep a consistent view of limit values from section to section, the values persist and are stored for each specific user. Multiple users under the same account could have different limit preferences.

The T, RH & DP axis scale selected does not persist because the axis scale only applies directly to the graph display. It does not affect other analysis or reporting features. Issues could potentially arise if the selected axis scale did persist, since the scale defined for one location selection may not work well for another. For this reason, scaling should be used sparingly and explicitly for each group of Location Datasets you are looking at over specific time periods.

How do the Zoom and Cut graphing functions differ?

Zoom is the default click-and-drag function for zeroing in on a section of the graph being displayed. Zoom allows you to select a range of data on the graph and view the particular selection as the entire graph. Using Zoom does not change the dates of the data being shown and will not recalculate any metrics based on time-weighted formulas.

Cut is an alternative click-and-drag data selection function used to zero in on a section of the graph being displayed. The Cut function DOES change the start and end dates shown on the graph to reflect the selection and DOES recalculate any metrics based on time-weighted formulas.

What are the best ways to use eCNB to analyze my data?

The Environmental Risk Ratings give you a very quick overview of how each of your monitored locations are doing as applied to four types of environmentally-induced risk (Natural Aging, Mechanical Damage, Mold Growth, and Metal Corrosion). These ratings are explained in the Storage Planning section.

These ratings are based on IPI's Preservation Metrics which calculate the degree of risk in each of these areas based on your collected data. Read more about Preservation Metrics in the Fundamentals section.

You will also find a Reduce Risk tab in the Fundamentals section which will help you understand what to do about any risk ratings that you are concerned about.

What is the data smoothing process?

Some people have concerns about the impact of data compression on the ability to track specific data points. "Data Smoothing" is a process employed to generate a visually meaningful graph when the number of data points on the graph exceeds the actual physical space to display them. In reality, if every 30 minute data point from one logger were graphed over an entire year the graph would be illegible. eCNB uses smoothing to ensure faster graphing and to accurately display data trends. It also allows multiple data locations to be displayed together. When the number of data points exceeds the physical space on the graph the program employs a form of moving average to display the data. Moving averages reduce the impact of maximum or minimum data values to generate a smooth line without any large visual jumps which would interrupt the interpretation of actual data trends. All data values still exist in the graph and can be viewed individually when a shorter period of time is selected using the Zoom or Cut graphing features or by preselecting dates in the Date Range field. The specific maximum and minimum values are listed in the Statistics section of the Analysis page.

Does eClimateNotebook have features that can be used by Facilities staff?

Yes. Perhaps the most useful feature for facility managers is the ability to compare outdoor conditions with indoor conditions. You can upload outdoor data from the Data Manager tab (NOTE – these datasets count as Location Datasets) from over 1400 National Oceanic and Atmospheric Administration (NOAA) weather stations in the United States. HVAC engineers can overlay outdoor and indoor data for the same space and time period to determine how much heating, cooling, humidification, and dehumidification is occurring. Overlaying dew point curves is particularly helpful in diagnosing HVAC system performance.

It can also be helpful to use the Dew Point Calculator (available in the Storage Planning tab) to determine the options for temperature, and RH based on dewpoint temperatures.

How do I use the database of associated information?

The Location Dataset hierarchy and Information fields allow you to develop a searchable database of information associated with every monitored location that you can customize to meet your needs. Once information has been entered in the Information page fields, you can search for and compare locations based on the criteria you choose. For example, you may want to compare locations served by the same AHU, or spaces that house a specific collection type or material.

You can use the Information page to keep track of datalogger placement, administrative contacts, mechanical system information, and the type of collections stored in the space. You can add or delete fields to meet your needs, and incorporate collection and material search terms that describe your collections. This section also allows for upload of floor plans, photographs, and automatically attaches any Notes you have entered for the associated locations.

How do I manage the hierarchy?

Click on Data Manager and then click on "Manage Hierarchy," this is the area where you assign your Location Datasets to a particular location. The first section “Hierarchy Level Naming” refers to the Level of your Hierarchy that you are using for reference (kind of like a column header) but doesn’t actually assign it. Another way to think of it is like a database. By default a Database will have Field1, Field2, Field3 and so on. So that you as a user better understand what kind of information is in each column, you assign them categories, such as First Name, Last Name, Street Address, etc. Once you assign those categories, you can then assign your datasets to those different categories by clicking on the folder icon under Actions. Download this PDF for more information detailed with screenshots.

Automated Reports

In the paid levels, automated reports are available in the reports section. Use the menu on the left side to select the date range and location datasets you want to include in the report. If you use limit lines they can be selected here as well. The reports export in a user-friendly PDF format which can be easily printed and emailed to other staff members within your institution.

Overview Report

The Overview Report provides a one-page summary of risks, graphs, and statistics for a location dataset during a specific period of time. Overview reports print as one report page per location.

Compare Report

The Compare report included at the Professional level also allows you to select the field by which the information in the report will be sorted, and the order of presentation (ascending or descending).

Performance Report

The Performance report provides graphs and limit analysis (time in and out of prescribed T & RH limits) for selected location datasets. Performance reports print as one report page per location.

Custom Report

The Custom report provides a combination of elements from the previous reports including graphs, statistics, risks and metrics, and customizable text.

How many reports can I generate at once?

You can select as many locations as you want and it will generate one report with multiple pages. Please note, the more locations you have selected, the longer the report will take to generate.

How do I use the notes feature?

The Notes feature of eCNB was designed to help you document activities or incidents associated with monitored locations, particularly those that could affect the environment in an individual or group of locations. This could include water leaks, mold incidents, pest infestations, mechanical system shutdowns, collection moves, and rehousing projects. You can also use Notes for tracking logger maintenance.

How do I create a note?

First, go to the Note Manager, then select "Create Note". Once on that page you can create a note that can be assigned to the entire site, or you can specify particular buildings, floors, or rooms. Use the drop down Note Association selections at the top of the table to define the location associated with the content of the Note.

The drop down selections are based on your Location Hierarchy—each selection narrows down the number of locations associated with the Note. Once entered and saved, a Note icon will appear on the Information page for each location associated with the Note. The icon appears on the upper left tab for each Location Dataset. Clicking on the icon will take you to the Search Notes page.

How do I search for a note?

Go to the Note Manager and click on "Search Notes". You can search by location, author, and date entered.

How do I sign up for a paid account?

If you don't already have an account, you can go to https://www.eclimatenotebook.com/plans, choose the level you want, and fill out the information to sign up. You will be redirected to the IPI online store where you can pay and then be redirected back to eCNB to start using your new account.

How do I extend my subscription?

Your Account Administrator will receive an email notice two months before your current subscription ends reminding you of your account renewal. Renewals can be made in one to five year increments through the Account Management page on your eClimateNotebook account. If you need more than that please contact us at ipitechsupport@rit.edu. You can purchase another year at your current subscription level at any time. In this case your account will be extended for another year from the current date of expiration on your account.

What if I want to change my subscription level?

The Account Administrator can move UP a level (from Basic to Basic Plus, Basic Plus to Professional, etc.) at any time form the Account Management page when logged into the account. The upgrade will begin immediately. Your subscription price will be pro-rated at the new rate starting on the first of the month following your request. The upgrade will be for the remainder of your current subscription period. Your subscription renewal date will remain the same. You can also move down a level at the time of your annual subscription renewal. This is the only time that you can move down a level—you cannot move down a level during the subscription period.

If I move down a level when I re-subscribe what happens to my data?

When you move down a level the number of location datasets that you have access to will decrease. You should export or delete datasets to reduce the number to the appropriate level before you move down a level. Please note that when you export or delete the action applies only to the raw data, not to any associated information (Location Dataset Hierarchy, Collection Search Terms, Materials, images, etc.). If you don't do this in advance, all of your datasets will appear in the Data History page but you will only be able to access the number allowed by your subscription level (3 for Free, 10 for Basic, 25 for Basic Plus, 50 for Professional). The list will appear in order of the most recently accessed datasets. If you export or delete from the list, another dataset will be activated. If you leave the datasets alone, they will become available again if you move up to a higher subscription level.

What happens to my data if I forget to renew my subscription on time?

If you are not interested in any of the paid eCNB subscription levels, we suggest you export all of your data. Your data will still be retained on our servers, but having a local copy is a good idea. Your account will then be changed to the Free level and you will only have 3 datasets available (the 3 most recently uploaded).

What payment options are available?

Customers in the US can pay by credit card (Visa or MasterCard only), with a Purchase Order or by requesting an invoice. Payment on a purchase order or invoice is due within 30 days of the order. International customers are required to pay by wire transfer or credit card.

How soon after payment will I have access to my eCNB account?

Access to your account will begin once the order is placed. For purchase order or invoice payments, account access will be revoked if payment has not been received within 30 days of billing. Access will begin again once payment is received.

What are my subscription period options?

Subscription purchases are made in one year increments, but you can purchase as many years as you like through the IPI shopping cart or by contacting IPI directly.

How do I cancel my subscription?

We aren't able to issue refunds on subscription payments already processed. You can simply choose not to renew at the end of the subscription period. Be sure to backup your data locally before your subscription ends.

How do I see my invoices? Is the billing contact the same as the account admininstrator?

The billing contact for your account can log into https://www.imagepermanenceinstitute.org using their username and password (NOTE: This may be different than your eClimateNotebook username and password). Selecting the My Account link, and viewing the order tab, you can see when an order was placed. The billing contact is not always the account administrator.

What is the role of the Account Administrator?

Each institutional account has one Account Administrator who functions as the institutional representative for the account. The Account Administrator will be the main contact for all matters related to the eCNB account. The Account Administrator can assign or remove users within the institution and determine if they have administrative privileges. They can change subscription levels, extend, or renew subscriptions as well as any action a user with administrative privileges can do.

What can a user with administrative privileges do?

Administrative privileges allow a user to do the following:

• Change the Account Administrator email
• Change the account time zone
• Change the account temperature scale
• Add or remove users from the account
• Reset passwords for users on the account

How do I change the Account Administrator email?

The Account Administrator is the main contact for your account. Any user with administrator privileges on the account can change the main contact email by going to Account Manager and choosing to edit the Account Administrator Email field.

What are the user access levels?
We have added a feature that allows the account administrator to assign two other kinds of users – one with access to create and modify data, and one with read-only access. The level of access is determined by the account administrator on the account manage page.

How do I adjust the time zone?

Any user with administrator privileges on the account can change the time zone for all location datasets uploaded in the future by going to Account Manager and selecting a new time zone value.

Any user can change the time zone for a specific location dataset without affecting other location datasets by going to the Data Manager section, Data History page, and clicking on the Time Zone field link for a particular location dataset. The user can then choose a new time zone and it will be applied to that location dataset.

How do I change the temperature scale from Fahrenheit to Celsius?

Any user with administrator privileges on the account can change the temperature scale in all views by going to the Account Manager and selecting a new value with the Temperature Scale button.

How do I add a new user?

Go to the Account Manager page and click the Add New User button above the table of users and enter the required information—user name, email, and password. You can also update passwords, email addresses and administrative privileges from this page.

Can access to location datasets be limited based on the user within the institution?

We understand that some institutions are interested in this ability, but due to the complexity, we can't offer it at this time. We hope to be able to make this feature available in the future, but it is not currently available.

Does IPI provide consulting beyond the technical support?

Yes – we can work with your institution to develop an environmental management and analysis project that fits your needs, from designing a monitoring program to evaluating existing mechanical systems or evaluating HVAC design plans and energy saving opportunities. We often prepare quotes for grant projects associated with managing the environment for preservation. Please contact IPI for pricing information.

What if my institution doesn't want information/data posted on the web?

IPI can create a custom version of eCNB which will run on your institution's intranet. Please call IPI for pricing information.

Terms and Conditions of Use

The eClimateNotebook is software created and maintained by the Image Permanence Institute, a department of the College of Imaging Arts and Sciences, Rochester Institute of Technology (RIT), One Lomb Memorial Drive, Rochester, New York USA 14623 (“IPI”).

PLEASE READ THE FOLLOWING TERMS AND CONDITIONS CAREFULLY BEFORE USING THIS WEB SITE. By using this site, you signify your agreement to these Terms and Conditions. If you do not agree to these Terms and Conditions, do not use this site or download the software.  IPI may modify these Terms and Conditions at anytime.

Restrictions On Use of Materials
This site is copyright protected. Any textual or graphic material you copy, print, or download is licensed to you by IPI for your personal or institutional use only, provided that you do not change or delete any copyright, trademark or other proprietary notices.

If you download any software from the site, the software, including all files and images, contained in or generated by the software, and accompanying data (together referred to as “Software”) are deemed to be licensed to you by IPI, for your personal or institutional use only. IPI does not transfer either the title or the intellectual property rights to the Software and IPI retains full and complete title to the Software as well as all intellectual property rights therein. You may not sell, redistribute or reproduce the Software, nor may you decompile, reverse engineer, disassemble or otherwise convert the Software to a human-perceivable form. All trademarks and logos are owned by IPI or its licensors and you may not copy or use them in any manner.

This site is controlled, maintained and operated by IPI in Rochester, New York. IPI makes no representation that materials in the site are appropriate or available for use in other locations. Those who choose to access this site from other locations do so on their own initiative and are responsible for compliance with local laws, if and to the extent local laws are applicable. Software from this site is subject to U.S. export controls. To the extent any software is housed on this cite, no software from this site may be downloaded or otherwise exported or re-exported into (or to a national or resident of) any country to which the U.S. has embargoed goods or to anyone on the U.S. Treasury Department’s list of Specially Designated National or the U.S. Commerce Department’s Table of Deny Orders. By downloading or using the software, you represent and warrant that you are not located in, under the control of, or a national or resident of any such country or on any such list.

Disclaimers and Limitation of Liability; Forward-Looking Statements
IPI may change, move or delete portions of, or may add to, this web site from time to time.

THE MATERIALS IN THIS SITE ARE PROVIDED “AS IS” AND WITHOUT WARRANTIES OF ANY KIND EITHER EXPRESS OR IMPLIED.  IPI DOES NOT WARRANT OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE CONTENT OR OTHER MATERIALS IN THIS SITE IN TERMS OF THEIR CORRECTNESS, ACCURACY, RELIABILITY, OR OTHERWISE.

TO THE FULLEST EXTENT PERMISSABLE PURSUANT TO APPLICABLE LAW, IPI DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. IPI DOES NOT WARRANT THE ACCURACY, COMPLETENESS OR USEFULNESS OF ANY INFORMATION CONTAINED ON THIS SITE. IPI DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE MATERIALS AVAILABLE ON THIS SITE WILL BE UNINTERRUPTED OR ERROR-FREE, THAT DEFECTS WILL BE CORRECTED, OR THAT THE MATERIALS, THIS SITE OR THE SERVER THAT MAKES THEM AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. YOU (AND NOT IPI) ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR AND CORRECTION.

UNDER NO CIRCUMSTANCES, INCLUDING, BUT NOT LIMITED TO, NEGLIGENCE, SHALL IPI BE LIABLE FOR ANY SPECIAL OR CONSEQUENTIAL DAMAGES THAT RESULT FROM THE USE OF, OR THE INABILITY TO USE, SITE OR ANY DOWNLOADED MATERIALS, EVEN IF IPI OR ITS REPRESENTATIVE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL IPI'S TOTAL LIABILITY TO YOU FROM ALL DAMAGES, LOSSES, AND CAUSES OF ACTION (WHETHER IN CONTRACT, OR OTHERWISE) EXCEED THE AMOUNT YOU PAID TO IPI, IF ANY, FOR PRODUCTS PURCHASED ON THIS SITE.

APPLICABLE LAW MAY NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, OR THE ABOVE LIMITATIONS OF LIABILITY, SO THE ABOVE EXCLUSIONS MAY NOT APPLY TO YOU.

Links to Other Web Sites
IPI makes no representation whatsoever regarding the content of any other web sites which you may access from this site. When you access a non-IPI web site, please understand that it is independent from IPI and that IPI has no control over the content on that web site. A link to a non-IPI web site does not mean that IPI endorses or accepts any responsibility for the content or use of such web site.

Submissions
Should any viewer of a document on this web site respond to IPI with information including feedback data, such as questions, comments, suggestions, or the like regarding the site, or the content of any item, such information shall be deemed to be non-confidential and IPI shall have no obligation of any kind with respect to such information. In addition, IPI shall be free to reproduce, use, disclose, display, exhibit, transmit, perform, create derivative works, and distribute the information to others without limitation, and to authorize others to do the same. Further, IPI shall be free to use any ideas, concepts, know-how or techniques contained in such information for any purpose whatsoever, including, but not limited to, developing, manufacturing and marketing products and other items incorporating such information. This paragraph is not intended to apply to any personal information about you (such as name, mailing address and e-mail address), the use of which will be governed by Rochester Institute of Technology’s policies and procedures.

In consideration of IPI's continuing efforts to enhance and improve its product and to respond to feedback from users, you agree to transfer such ideas, concepts, know-how and techniques to IPI without any compensation. You agree to execute any and all documents that IPI may reasonably request in connection with confirming IPI's ownership of and unlimited right to use such ideas, concepts, know-how and techniques.

You are solely responsible for the content of any comments you make. You agree that no comments submitted by you to this web site will: (i) violate any right of any third party, including copyright, trademark, privacy or other personal or proprietary rights; (ii) be or contain libelous or otherwise unlawful, abusive, or obscene material or constitute the misappropriation of the trade secrets of any third party; and (iii) disparage the products or services of any third party. You agree not to submit any personal information (other than your email address or user name) through email sent to other users or messages posted on this site by you.

Termination
This Agreement is effective unless and until terminated by either you or IPI. You may terminate this Agreement at any time by no longer using this web site, provided that all prior uses of this web site shall be governed by this Agreement. IPI may terminate this Agreement at any time and without notice, and accordingly deny you access to this web site, in IPI's sole discretion for any reason, including your failure to comply with any term or provision of this Agreement.

Indemnity
You agree to indemnify and hold IPI and its employees and agents harmless from and against all liabilities, legal fees, damages, losses, costs and other expenses in relation to any claims or actions brought against IPI arising out of any breach by you of these Terms and Conditions or other liabilities arising out of your use of this web site.

Severability
In the event that any provision of this Agreement is declared by any judicial or other competent authority to be void, voidable, illegal or otherwise unenforceable or indications of the same are received by either you or us from any relevant competent authority, we shall amend that provision in such reasonable manner as achieves the intention of the parties without illegality or, at our discretion, such provision may be severed from this Agreement and the remaining provisions of this Agreement shall remain in full force and effect.

Applicable Law and Dispute
This Agreement and all matters arising from it are governed by and construed in accordance with the laws of New York whose courts located in Monroe County shall have exclusive jurisdiction over all disputes arising in connection with this Agreement and the place of performance of this Agreement is agreed by you to be New York. 

Headings
Headings are included in this Agreement for convenience only and shall not affect the construction or interpretation of this Agreement.

Entire Agreement
These terms and conditions together with any documents expressly referred to in them, contain the entire Agreement between you and IPI relating to the subject matter covered and supersede any previous Agreements, arrangements, undertakings or proposals, written or oral between you and IPI in relation to such matters. No oral explanation or oral information given by any party shall alter the interpretation of these terms and conditions. In agreeing to these terms and conditions, you have not relied on any representation other than those expressly stated in these terms and conditions and you agree that you shall have no remedy in respect of any misrepresentation which has not been made expressly in this Agreement.